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EXCEL TO PDF – THE EASY WAY VS. THE HARD WAY

Microsoft Excel has taken over the organizations integral slice of documentations and has become the most popular format when it comes to calculating numbers. There are several reasons why one must utilize the facilities this format has to offer. As nothing is perfect in the world, this application too has some limitations. After all, it’s a program that is being put to use on an electronic device. Any problem like having a bad sector in your hard drive, the massive size of a file, or not shutting down the program properly can result in corrupting a file.

The easy method to save your excel sheet is to convert it to PDF by using our excel to PDF converter online. It allows you to turn your files to a portable style document that can keep your files and data intact and safe for more than a few decades. The excel file enables you to keep track of sales, generating memos, and creating accounts so you can learn about where your business stands every month. People mostly perform their basic number crunching in the spreadsheet that contains more than a million cells.

The hard way involves a little bit of effort and knowledge on conversion software available offline. The reason is, one wrong move can tangle the structure of your file in the PDF. It is why excel to PDF transformer can do the job without requiring you to go through any extra steps. Additionally, it is essential to divide the load of one file into sub-files because large size can have a significant impact on the performance of the application. It is another reason why you must turn to PDF because no matter how much you add in this document type, it is not going away. PDF will be displayed on all versions of operating systems in the same formation, which makes it a must-have format to safe keep business-oriented files.

CONVERT EXCEL TO PDF – THE ODDS OF DATA CORRUPTION

The larger the size of the file, the more chances of getting the file corrupted, people most of the times make a mistake of reverting to the older version to open a file. The data created with newer versions do not support the older software. That means people you are sharing files with, must have the same version of the program. Otherwise, it will not be displayed. Some of the causes include:

- Power Failure

There can be several reasons for this denoted matter; sudden power loss can distort the file configurations. This can confuse the algorithms used to display the contents of the file. These circumstances occur mostly in places where people are using computers and have energy-related problems.

- Malware

The one thing that can ruin your OS and other software is the malware. It can slow down the processing speed, occupy extra space, or erase files from your storage. It is advised to download data from reputable websites because most malware is downloaded or copied from another computer using a flash drive.

- Other Defects

There are times when software can fail to respond to your instructions. These cases occur mostly in files that have a massive size because it requires time to read and view the material. To save your vital data, it is suggested to convert XLS to PDF because that is the only way your data will remain guarded.

There are several new functions involved in today’s version of MS Excel. It is why trying to open with an earlier edition will not only fail but will make the content of the file go haywire. Excel does provide security to the data, but there is no surety that the content will remain in one piece when viewed on another medium.

CONVERT XLS TO PDF FOR THESE WHYS AND WHEREFORES

PDF, on the other hand, is an omnipresent document which is widely used to main the organization of content. It enables people in business to keep a record, writers to store the formation of their material, and people to keep their personal information locked. There are several easy to use tools that can let you edit the content of a PDF once you have turned excel to PDF online. You should move to PDF because of:

- Adaptability & Preservation

One of the most significant problems that people face is the conservation of the material in a file. No matter what type of material you include in a PDF, it will remain in the same composition. Files created using excel or word processors change their appearance when viewed on different devices. The graphics you include in a PDF remain where you embed along with other file types, plus you can share it with everyone. Because today all the smart devices come with an option to view these file types.

- Protection Assured

As there is an ultra-rare chance of getting a file corrupted in PDF, it is the most admired format by people in the business. Businesspeople share files that contain information related to the contract through this medium and enable fingerprint authorization. Only the person with the matching fingerprint will be able to open it and digitally sign it.

Moreover, PDF files have a smaller size, which is why people save their photographic material in this document to reserve more storage and access them when they want. Applying password on a file will let you enter a safer zone because only the people you share the passcode with will be able to open the file.